One Register for Every Asset You Own
Care18 maintains a living register of every asset the hospital owns, from imaging machines and ventilators to furniture and laptops. Purchase details, warranty dates, AMC contracts, service visits and location shifts all sit on one record your biomedical and finance teams can trust.
- Single equipment register
- Warranty and AMC alerts
- Service history per machine
- Depreciation tracked for finance
What Is Asset Management in Care18?
Hospitals accumulate equipment faster than they track it. Beds, monitors, analysers, laptops and vehicles move between departments, go out for service and quietly pass warranty while nobody updates a sheet. Care18 gives each item a permanent record from purchase to disposal, so biomedical, stores and finance teams work from the same register instead of scattered lists, personal files and memory during audits.
- One register from purchase to disposal
- Warranty and AMC dates tracked per item
- Complete service and repair history
- Location and department transfers recorded
- Depreciation values available to finance
Key Benefits
Nothing Lost Between Departments
Each transfer, movement and reassignment is recorded, so equipment is found quickly instead of being reordered when a department asks for a replacement.
Lower Maintenance Costs
Service schedules and AMC coverage are tracked in advance, preventing missed preventive maintenance and avoidable emergency repairs across critical departments.
Cleaner Financial Reporting
Asset values and depreciation feed straight into finance reports, removing the need for separate spreadsheets during valuation and audit preparations each year.
Faster Warranty Claims
Warranty status sits on the asset record, so replacements and repairs are claimed while coverage is still valid with the manufacturer or supplier.
Key Features
Master Equipment Register
Record every asset with code, category, make, model, cost, supplier and attached documents so nothing lives only in a spreadsheet.
Purchase & Commissioning
Log purchases from indent through installation and handover, linking each item to its invoice, supplier and commissioning date for warranty tracking.
Warranty & AMC Management
Track warranty expiry and annual maintenance contract coverage with reminders, so renewals and claims are handled well before coverage lapses.
Service & Repair History
Log preventive maintenance, breakdowns, spare parts and engineer visits against each asset to build a full service history for every machine on site.
Depreciation Tracking
Apply depreciation by asset category and record book value over time, giving finance consistent figures for valuation and reporting at year end.
Location & Transfer History
Assign each asset to a department and room, recording every transfer so accountability stays clear as equipment moves between units over time.
Asset Lifecycle in Care18
From indent to disposal, every stage is recorded against the asset.
- 01
Indent & Purchase
Departments raise an indent for new equipment; once approved, purchase details and supplier information are recorded against the item.
- 02
Tagging & Registration
Each item receives a unique asset code and is registered with category, cost, documents and assigned location within the department.
- 03
Warranty & AMC Setup
Coverage dates and contract terms are captured so reminders and renewals are handled before expiry with the service partner.
- 04
Service & Movement Logs
Preventive maintenance, repairs and inter-department transfers are logged against the asset as they occur, keeping biomedical, stores and finance teams aligned on current status.
- 05
Valuation & Disposal
Book value is updated through depreciation, and retired assets are written off with a recorded reason and approval.
Security Built Into Every Layer
Hospital data deserves enterprise-grade protection. Care18 is designed with security at its core — access control, encryption, auditability and recoverability.
Role-Based Access Control
Every user sees only what their role permits, down to the field and report.
Encrypted Data
Encryption in transit and at rest for records, attachments and backups.
Audit Trails
Immutable, timestamped logs of who changed what, when and from where.
Secure Authentication
Password policy, multi-factor options and session control for sensitive actions.
Cloud Backups
Automated, encrypted backup schedules with retention policies you control.
Disaster Recovery
Documented recovery procedures, standby infrastructure and restore testing.
Who Benefits
Biomedical Equipment
Tracks monitors, ventilators and analysers with service schedules, calibration records and warranty coverage in one place.
Diagnostic Machines
Maintains installation details and AMC contracts for imaging and laboratory equipment with engineer visit history.
IT & Office Assets
Assigns laptops, printers and network gear to staff and locations, recording transfers when people move.
Fleet & Generators
Keeps vehicles, generators and backup power equipment on a register with service logs and running hours recorded.
Related Modules
Explore other modules that work seamlessly with this solution
Frequently Asked Questions
Know Where Every Asset Is
Book a free demo to see registration, warranty alerts, service logs and depreciation handled in one register for your hospital.