Real-Time Bed Visibility
Care18 gives instant visibility into bed occupancy, status and availability across all wards. From admissions to discharges, teams can allocate beds faster, reduce wait times and improve overall bed utilisation without manual tracking.
- Live occupancy across all wards
- Clear cleaning and blocking status
- Faster bed turnover planning
- Coordinated transfer requests
What is Bed Management in Care18?
Bed Management provides a live, centralised view of every bed in the hospital. It tracks occupancy, ward class, blocking, cleaning status and turnover readiness. Integrated with IPD, Emergency and Admissions, it helps teams make informed allocation decisions and reduce bottlenecks throughout the facility.
- Live dashboard of bed status by ward and floor
- Ward classification with gender and speciality rules
- Cleaning, blocked and reserved status tracking
- Turnover planning between discharges and admissions
- Transfer request coordination across wards
Key Benefits
Faster Admissions
Real-time availability helps find suitable beds quickly for new admissions.
Optimised Utilisation
Balanced occupancy across wards reduces congestion and improves flow.
Improved Turnaround
Cleaning status tracking speeds up bed readiness after discharge.
Better Planning
Forecasts of discharges support proactive bed allocation across departments.
Key Features
Live Bed Occupancy
View occupied, free, reserved, blocked and cleaning beds in real time.
Ward Class & Rules
Manage ward types, classes and allocation rules for appropriate placement.
Blocking & Cleaning Status
Track maintenance, isolation or cleaning to mark beds as unavailable.
Bed Turnover Management
Coordinate discharge to cleaning to readiness with clear status updates.
Transfer Requests
Handle bed transfer requests with approval workflows and traceability.
Ward-wise Dashboards
Role-based views for ward managers to act quickly on bed changes.
Bed Management Workflow in Care18
From discharge to readiness and allocation, bed status stays current for all teams.
- 01
Discharge Initiated
IPD marks discharge, freeing the bed for turnover tracking.
- 02
Cleaning & Blocking Updates
Housekeeping updates cleaning or blocking status as work progresses.
- 03
Bed Ready
Bed is marked ready once cleaned and meets allocation criteria.
- 04
Allocation Request
Emergency or IPD requests a bed based on clinical needs and availability.
- 05
Bed Assigned
Suitable bed allocated and status updated across connected modules.
Security Built Into Every Layer
Hospital data deserves enterprise-grade protection. Care18 is designed with security at its core — access control, encryption, auditability and recoverability.
Role-Based Access Control
Every user sees only what their role permits, down to the field and report.
Encrypted Data
Encryption in transit and at rest for records, attachments and backups.
Audit Trails
Immutable, timestamped logs of who changed what, when and from where.
Secure Authentication
Password policy, multi-factor options and session control for sensitive actions.
Cloud Backups
Automated, encrypted backup schedules with retention policies you control.
Disaster Recovery
Documented recovery procedures, standby infrastructure and restore testing.
Who Benefits
General Hospitals
Manages bed pools across multiple wards with live visibility.
Tertiary Care Centres
Coordinates complex bed needs across specialties and critical areas.
Emergency Admissions
Speeds up placement for incoming emergencies with real-time availability.
Planned Admissions
Supports advance planning for elective cases with anticipated discharges.
Related Modules
Explore other modules that work seamlessly with this solution
Frequently Asked Questions
Optimise Every Bed
Book a free demo to see how Bed Management improves occupancy, turnover and admission speed across your hospital.