Faster Counters, Smarter Stock for Pharmacies
Whether you dispense at a retail counter or a hospital pharmacy window, the pressure is the same: get the right batch out quickly, never sell expired stock and keep purchase decisions grounded in real demand. Care18 combines batch-level inventory, expiry alerts, order planning and counter billing, so pharmacists spend time dispensing rather than stocktaking.
- Batch and expiry control
- Purchase planning from real movement
- Fast counter billing
- Ward and patient dispensing
Stock Discipline Meets Counter Speed
A pharmacy balances two demanding jobs at once. At the counter, customers expect accurate medicine, quick billing and clear answers about availability; behind it, someone has to manage batches, expiry dates, supplier credit periods and reorder decisions. Care18 holds inventory at batch level so the earliest expiry is issued first and near-dated items are flagged early. Movement reports turn into purchase suggestions, ward requisitions and outpatient prescriptions draw from the same stock, and billing stays quick even at the busiest hours.
- Batch and expiry tracked down to the unit
- Purchase suggestions built from actual movement
- Counter billing with scan, schemes and payment modes
- Ward requests and returns for hospital pharmacies
Key Benefits
Less Expired Stock
Expiry alerts and batch-first issue logic push near-dated medicine off the shelf before it quietly becomes a write-off against your profit.
Shorter Counter Queues
Barcode scanning, automatic rate lookup and quick payment options move each customer through billing without manual calculation or a second trip to the shelf.
Better Purchase Decisions
Reorder suggestions combine sales movement, current stock, lead time and seasonal demand, so purchase orders follow real demand instead of guesswork.
Cleaner Accounts
Supplier invoices, returns and payments sit against purchase records, giving owners an accurate view of margin, credit periods and outstanding dues.
Key Features
Batch & Expiry Control
Stock is held at batch level with manufacture and expiry dates, and near-expiry batches are flagged before they are dispensed.
Counter Billing
Scan items, apply schemes or discounts, take cash or digital payment and print the invoice in one continuous flow at the counter.
Purchase Planning
Reorder suggestions combine current stock, recent sales movement and supplier lead time, ready to convert into a purchase order in a click.
Suppliers & Invoices
Record supplier invoices, returns and payments against purchase orders, keeping credit periods, quantities and outstanding dues visible for each supplier.
Ward & Prescription Dispensing
Hospital pharmacies fill ward requisitions and outpatient prescriptions against patient records, with usage posted back to inventory and ward stock accounted for.
Stock Reports
See fast movers, dead stock, expiry exposure and consumption by category, so the next buying cycle is planned with real numbers.
From Purchase to Prescription
Every unit accounted for from supplier to customer.
- 01
Goods Receipt
Receive supplier deliveries against the purchase order, scanning each batch, quantity and expiry date into stock before shelves are loaded.
- 02
Shelf & Counter Service
Locate stock by batch and shelf location, so dispensing always issues the earliest expiring unit first without searching the rack.
- 03
Billing & Payment
Scan items into an invoice, apply discounts and schemes, accept payment modes and print the bill without re-entering anything.
- 04
Reorder & Replenishment
Movement reports trigger purchase suggestions, and orders go to suppliers with lead time and credit terms kept in view.
- 05
Audit & Expiry Review
Periodic batch reports expose near-expiry items and slow movers, guiding returns, scheme pricing and stock audits each cycle.
Security Built Into Every Layer
Hospital data deserves enterprise-grade protection. Care18 is designed with security at its core — access control, encryption, auditability and recoverability.
Role-Based Access Control
Every user sees only what their role permits, down to the field and report.
Encrypted Data
Encryption in transit and at rest for records, attachments and backups.
Audit Trails
Immutable, timestamped logs of who changed what, when and from where.
Secure Authentication
Password policy, multi-factor options and session control for sensitive actions.
Cloud Backups
Automated, encrypted backup schedules with retention policies you control.
Disaster Recovery
Documented recovery procedures, standby infrastructure and restore testing.
Who Benefits
Retail Outlets
Standard rate cards, stock movement and consolidated reports without a separate system at each store.
Hospital Pharmacy Departments
Ward requisitions, patient-specific dispensing and returns to store handled on the same inventory ledger as the retail counter.
High-Schedule Medicines
Controlled and high-value items tracked batch-wise with restricted access, issue history and a clear trail for audits.
Multi-Shift Counters
Day-end closing, cash reconciliation and shift handover records keep every counter accountable across working hours and staffing changes.
Related Modules
Explore other modules that work seamlessly with this solution
Frequently Asked Questions
See Your Pharmacy Running Smoother
Book a free demo and we will walk through stock, expiry control and counter billing for your pharmacy.